Film Production Risk Assessment

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    “Daniel Craig injured on the set of new Bond movie Spectre’ was the headline in February this year. The 46-year-old actor sprained his knee while shooting a fight scene at Pinewood studios in Buckinghamshire, UK. A source said: “Bond bosses would have been panicking. “Filming deadlines are so tight, any sort of delay can bring mayhem to the schedules.”

    No film production is immune to safety issues. Even careful preparation won’t always stop things from happening, but having worked through a Risk Assessment in advance can be the difference between a sprained knee and something far more serious.

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    Risk management is about taking practical steps to protect people from real harm, not bureaucratic back covering – UK Health & Safety Executive

    Where should I start with sorting out health & safety for my production?

    If your Production Company H&S Policy is already in place (if not please refer to my article Health & Safety Policy For a Production Company) then you should look to draft a Production Risk Assessment for your project.

    What is a risk assessment?

    A Risk Assessment is an examination of what could cause harm on a particular shoot or at a specific location, so that the production company / producer can decide whether adequate control measures are in place to prevent harm.

    What does a risk assesment look like?

    A simple one (say for evaluating a single hazard like using a tower scaffold as a camera platform) can be on a single sheet of paper:

  • author

    Peter Clews

    Peter has 18 years production experience across 3 continents, and has arranged shoots in many more. He also runs Sprout, an award-winning production company that delivers content to a variety of international clients.

    Where do I start?

    There are two key types of document that any production company should have in place before production starts. One is their Health & Safety Policy which lays out their company approach to H&S.

    The other is to have Risk Assessments for any productions or facilities. Risk Assessments may be created for each scene, location, day, week, block or even a whole shoot depending on the timings and complexities involved.

HAZARD
WHO IS AT RISK?
CONTROLS
SEVERITY OF INJURY
CHANCE OF INJURY
RISK
ADDITIONAL CONTROL MEASURES
Falling from heightCamera operatorScaffold erected by competent contractor to industry standard. Guard-rails, mid-rails and toeboards in place. Safe access to platform.SeriousLowLowAccess onto mobile tower platform restricted to camera operator. Camera operator instructed not to lean over or stand on guard-rails.
Falling objects and equipmentPeople at ground levelGuard-rails, mid-rails and toeboards in place.SeriousLowLowAll equipment Secured to scaffold. No loose items. Barriers and warning signs erected to restrict access below tower scaffold.
Scaffold falling overPeople at ground levelScaffold erected and regularly inspected by competent contractor.SeriousLowLowScaffold checked before use. Scaffold not to be used in event of bad weather.
  • A more complex version may be required for multiple hazards and/or multiple shoots.

    What training do I need to write a risk assessment?

    You do not necessarily need specific training or qualifications to carry out a risk assessment.
    As an employer, however, you must appoint someone competent to help you meet your health and safety duties. A competent person is someone with the necessary skills, knowledge and experience to manage health and safety.

    But we are small fry!

    If you are a small company or even a one man band, you may want to seek advice or help from someone with more experience until you feel comfortable writing them under your own supervision.
    Note that for small-scale productions in low-risk situations, eg those involving small crews and where there is no opportunity to scout the location(s), it may be appropriate to finalise the assessment on the ground. The production company/producer must ensure that crew working on this style of production have the necessary competence to perform risk assessment and implement effective controls.

    Where do I start?

    You are going to follow four basic steps:

    1. Identify the hazards and those affected by them
    2. Evaluate the risk of each of those hazards
    3. Identify and prioritize appropriate control measures to eliminate/reduce the risk
    4. Review and update as necessary
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    • Is there a template that I can use?

      Filmsourcing does have a Production Risk Assessment template that is available for our subscribers. You can also seek advice via the 1-on-1 chat feature or schedule a specific consultation with myself or a local representative. Please sign up and subscribe to download or visit here for more details.

    So that’s all I need to know?

    As mentioned above in Step 4, you should constantly review and update any risk assessments the resulting controls you put in place to make sure they are still working. After the production, it is good practice to review the whole system to see what lessons could be learned for the future.

    It is also important to note that these articles and resources provide an introductory framework to Production H&S. Don’t make the mistake of assuming that just because you have filled in some forms that everything is done.

    You need to communicate with the other members of your crew, ask them for feedback and re-evaluate constantly. There may well be occasions when specialist advice is also required.

    Filmsourcing production documents and templates are not intended as a substitute for professional or legal advice and are for educational purposes only. Filmmaking documentation should always be customised to suit each production and the legislation of your country / area.

    Having Health & Safety documentation and protocols in place does not mean that you are exempt from liability. Consult a local professional in the relevant field for advice on any specific situation.